Privacy Policy

Last Updated: May 2026

1. Introduction

Eagle Mountain City (“the City,” “we,” “us,” or “our”) is committed to protecting the privacy of individuals who visit and interact with our official website, eaglemountain.gov (“the Site”). This Privacy Policy explains what information we collect, how we use it, and your rights regarding that information.

By using eaglemountain.gov, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of the Site.

2. Scope of This Policy

This policy applies to information collected through eaglemountain.gov and any City-operated web portals, online forms, or digital services linked from this domain. It does not apply to:

• Third-party websites linked from the Site (see Section 10)
• Information collected through in-person City services, phone interactions, or paper documents
• Social media platforms operated by the City (Facebook, Instagram, Threads, X, LinkedIn, YouTube, etc.), which are governed by those platforms’ own privacy policies

3. Information We Collect

3.1 Information You Provide Voluntarily

When you use online forms, submit requests, register for programs, or contact the City through the Site, we may collect:

• Full name
• Home or mailing address
• Email address
• Phone number
• Payment information (processed through secure third-party payment processors; the City does not store full card numbers)
• Content of your message or service request
• Any other information you choose to include in a form or submission

3.2 Information Collected Automatically

When you visit eaglemountain.gov, our servers and analytics tools automatically collect certain technical information, including:

• Internet Protocol (IP) address
• Browser type and version
• Operating system
• Pages visited and time spent on each page
• Referring website (how you arrived at our Site)
• Date and time of visit
• Search terms used within the Site

This automatically collected data is used in aggregate to improve Site performance and does not, by itself, identify individual users.

3.3 Cookies and Similar Technologies

The Site may use cookies, web beacons, and similar tracking technologies to enhance your experience. Types of cookies we may use include:

• Session cookies: Temporary cookies that expire when you close your browser, used to maintain your session.
• Analytics cookies: Used to collect aggregate data about Site usage (e.g., Google Analytics).
• Functional cookies: Used to remember preferences you have set.

You can configure your browser to decline cookies. However, some features of the Site may not function properly without them. For information on how to manage cookies, consult your browser’s help documentation.

4. How We Use Your Information

Eagle Mountain City uses collected information solely for legitimate government purposes, including:

• Responding to service requests, questions, or communications you submit
• Processing permit applications, fee payments, program registrations, or other transactions
• Sending notifications or updates you have requested (e.g., meeting alerts, emergency notifications)
• Improving the functionality, content, and accessibility of the Site
• Monitoring site security and detecting unauthorized activity
• Complying with applicable laws, regulations, and legal obligations
• Administering City programs and services

We do not sell, rent, trade, or otherwise share your personal information for commercial marketing purposes.

5. Utah Government Records Access and Management Act (GRAMA) Notice

Eagle Mountain City is a government entity subject to the Utah Government Records Access and Management Act, Utah Code §63G-2 (GRAMA). GRAMA governs public access to government records and the protection of private and controlled records.

IMPORTANT: Information you submit to the City through this website may constitute a “government record” under GRAMA. Depending on the nature of the information and applicable law:

• Some information may be classified as a public record and subject to disclosure upon a proper GRAMA request.
• Other information may be classified as private, controlled, or protected under Utah Code and may not be subject to public disclosure.
• The City will make its best effort to protect personally identifiable information from public disclosure to the extent permitted by GRAMA and applicable Utah law.

The City is required by law to respond to valid GRAMA records requests. Submission of personal information to a government website does not guarantee permanent confidentiality. If you have concerns about the confidentiality of specific information, please contact the City Recorder before submitting it electronically.

To submit a GRAMA records request, contact the Eagle Mountain City Recorder’s Office:

• Email: recorder@eaglemountain.gov
• Phone: 801-789-6611
• In person: Eagle Mountain City Hall, 1650 E. Stagecoach Run Eagle Mountain, UT 84005

6. Information Sharing and Disclosure

Eagle Mountain City does not sell or share your personal information with third parties for commercial purposes. We may share information in the following limited circumstances:

6.1 Service Providers

We may share information with third-party vendors that help operate the Site or deliver City services (e.g., payment processors, website hosting providers, GIS mapping services, analytics providers). These vendors are contractually required to protect your information and may only use it to perform services on behalf of the City.

6.2 Legal Requirements

We may disclose information when required by law, court order, subpoena, or lawful request from a government agency, or when we believe in good faith that disclosure is necessary to protect the rights, property, or safety of the City, its employees, or the public.

6.3 GRAMA Requests

As described in Section 5, information that qualifies as a public record under Utah Code §63G-2 may be released in response to a valid GRAMA request.

6.4 Emergency Situations

We may share information with emergency responders or law enforcement agencies in situations involving an imminent threat to life or safety.

7. Data Retention

Eagle Mountain City retains information in accordance with applicable Utah records retention laws and City records management policies. Retention periods vary based on the type of record and its classification under Utah Code. For questions about specific records retention schedules, contact the City Recorder.

8. Data Security

Eagle Mountain City takes reasonable technical and administrative measures to protect the information we collect from unauthorized access, disclosure, alteration, or destruction. These measures include:

• Secure Sockets Layer (SSL) / Transport Layer Security (TLS) encryption for data transmitted to and from the Site
• Access controls limiting information access to authorized personnel
• Regular security assessments and software updates

No method of electronic transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee absolute security. If you have reason to believe your interaction with the City has been compromised, please contact us immediately.

9. Children’s Privacy

eaglemountain.gov is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13 without verifiable parental consent. This policy is consistent with the Children’s Online Privacy Protection Act (COPPA), 15 U.S.C. §6501 et seq.

If we become aware that we have inadvertently collected personal information from a child under 13 without appropriate consent, we will take steps to delete that information promptly. If you believe your child has submitted personal information to the Site without your consent, please contact us at the information in Section 12.

10. Links to Third-Party Websites

eaglemountain.gov may contain links to external websites not operated by Eagle Mountain City, including other government agencies, community organizations, or service providers. This Privacy Policy does not apply to those external sites. We encourage you to review the privacy policies of any third-party sites you visit. Eagle Mountain City is not responsible for the content, privacy practices, or security of linked websites.

11. Website Accessibility

Eagle Mountain City is committed to ensuring that eaglemountain.gov is accessible to individuals with disabilities. The Site strives to conform to the Web Content Accessibility Guidelines (WCAG) 2.1, Level AA, as outlined by Title II of the Americans with Disabilities Act (ADA).

If you experience difficulty accessing any content on the Site, please contact us at info@eaglemountain.gov or 801-789-6600, and we will make reasonable accommodations to provide the information in an accessible format.

12. Your Rights and Choices

Depending on applicable federal and Utah state law, you may have the right to:

• Access: Request information about what personal data the City holds about you.
• Correction: Request correction of inaccurate or incomplete personal information.
• Deletion: Request deletion of certain personal information, subject to applicable records retention laws.
• Opt Out of Communications: Unsubscribe from City email lists or notification services at any time using the unsubscribe link in City emails, or by contacting us directly.

Certain rights may be limited by GRAMA, applicable Utah Code, or other federal law. The City may be required by law to retain certain records regardless of a deletion request.

To exercise any of these rights, contact the City using the information in Section 13 below.

Contact Information

For questions about this Privacy Policy, to submit a GRAMA request, or to exercise rights described in Section 12, please contact:

Eagle Mountain City

Attn: City Recorder

1650 E. Stagecoach Run

Eagle Mountain, UT 84005

Changes to This Privacy Policy

Eagle Mountain City reserves the right to update or modify this Privacy Policy at any time. Changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically. Continued use of eaglemountain.gov after changes are posted constitutes your acceptance of the revised policy.

For significant changes, we may provide additional notice, such as a banner on the Site’s homepage or another means of notification.